Job Title: Executive Assistant
Reports to: Founder
Marianne Boesky Gallery seeks an Executive Assistant for its Founder. Position is full-time Monday through Friday, from 9:30am to 6pm, plus openings, events and on call as needed. Candidates looking for exposure to nearly every aspect of a midsized contemporary art gallery are encouraged to apply. Responsibilities and requirements include:
Responsibilities:
- Arrange regular international and domestic travel such as flights, hotels, and transportation
- Manage Founder’s calendar, scheduling and prep for in-person and virtual meetings - Inform the Founder of daily schedules, upcoming commitments, and responsibilities - Process monthly expense reports and personal bills
- Sort incoming mail, run errands, and maintain files
- Assist with personal tasks and errands as needed
- Availability (electronically) during “off hours” in special circumstances
- Handle time-sensitive and confidential matters in a timely and discreet manner
- Recognize and identify clients, press, and other important contacts
- Field and direct incoming phone calls
- Support Chief of Staff with founder’s client relationships
Requirements:
Ideal applicants may come from a range of professional and educational backgrounds; however, every applicant should demonstrate the following:
- At least three years’ experience in an executive assistant role in a comparable field
- Tech savvy and comfortable using, configuring, and troubleshooting Apple devices
- Experience with delegated Outlook email, contacts, and calendars
- Excellent written and oral communication skills
- Punctual, proactive, organized and detail oriented with exceptional problem-solving skills
- Proficiency in Adobe Suites and Office 365 required
- Proficiency in ArtLogic, and QuickBooks is a plus
- Highly resourceful self-starter with a proactive and strategic mindset, ability to think creatively and intuitively
- Detail-oriented with the ability to maintain an organized and methodical work style while still being flexible
- Emotionally intelligent, with strong interpersonal skills; able to “read the room”
- Highly communicative and responsive with excellent written and oral communication skills - Ability to multitask, stay focused, and prioritize under pressure
- Ability to work with others and independently when necessary
Salary: $80,000 to $95,000
Please email a cover letter and resume to jobs@boeskygallery.com with the subject line “Executive Assistant 2024.” Please no walk-ins or phone calls.